Privacy Policy for “IDS Tech”

Last Updated: 08-Aug-2025

Welcome to “IDS Tech”, the Time Office and Attendance Mobile Application (“App”) designed to help businesses and employees manage attendance, working hours, and related workforce data. This Privacy Policy explains how we collect, use, disclose, and protect your information when you use our App.

By using “IDS Tech”, you agree to the terms of this Privacy Policy. If you do not agree, please do not use the App.

1. Information We Collect
2. Personal Information

We may collect the following personal data when you use Track Smart:

• Employee Data: Name, employee ID, email, phone number, department, designation, and biometric data (if applicable).
• Attendance & Location Data: Clock-in/clock-out times, GPS location (for geo-fencing), IP address, and device information.
• Biometric Data (if enabled): Facial recognition or fingerprint data for attendance verification.
• User Credentials: Login details (username/password) for account access.

1. Non-Personal Information

We may collect aggregated or anonymized data, such as:

• Device type, operating system, and app usage statistics.
• Browser type and version (for web-based access).

2. How We Use Your Information

We use the collected data for:

• Attendance Tracking: Recording and managing employee work hours.
• Geo-Fencing & Location Verification: Ensuring attendance is marked from authorized locations.
• Payroll & Reporting: Generating attendance reports for payroll processing.
• App Improvement: Enhancing features, fixing bugs, and optimizing performance.
• Security & Authentication: Preventing fraud and unauthorized access.
• Compliance: Meeting legal and regulatory requirements.

3. Data Sharing & Disclosure

We may share your data with:

• Employers/Administrators: HR and management teams for attendance and payroll purposes.
• Third-Party Service Providers: Cloud storage, analytics, and security partners (under strict confidentiality agreements).
• Legal Authorities: If required by law (e.g., court orders, government requests).
• Business Transfers: In case of mergers, acquisitions, or asset sales.

We do not sell your personal data to third-party marketers.

4. Data Security

We implement industry-standard security measures, including:

• Encryption: Data transmission via SSL/TLS.
• Access Controls: Restricted access to authorized personnel only.
• Secure Storage: Data stored on encrypted servers with firewalls.

However, no system is 100% secure, so we cannot guarantee absolute security.

5. Data Retention

We retain your data only as long as necessary for:

• Business operations (e.g., payroll, attendance records).
• Legal compliance (e.g., tax or labor laws).
• Resolving disputes or enforcing agreements.

6. Your Rights & Choices

Depending on your location, you may have the right to:

• Access, correct, or delete your personal data.
• Opt out of location tracking (if not mandatory for attendance).
• Request data portability (where applicable).
• Withdraw consent (if processing is consent-based).

To exercise these rights, contact your employer or our support team.

7. Children’s Privacy

IDS Tech is not intended for users under 16 years of age. We do not knowingly collect data from minors.

8. Changes to This Policy

We may update this Privacy Policy periodically. You will be notified of significant changes via the App or email. Continued use of Track Smart after updates constitutes acceptance.

9. Contact Us

For privacy-related questions or concerns, contact:
IDS Technology
Email: support@idtechnology.in
Address: A-102, Gangasagar Colony, Bajrimandi Road, Panchyawala, Vaishali Nagar, Jaipur, Rajasthan